Track hours, calculate wages, and know who has been paid
Stop guessing who's owed what after the morning rush
Baristas and counter staff clock in from their own phones between rushes. Hours, overtime, and pay total up automatically — no punch clock, no spreadsheet.
- No hardware or time clocks needed
- No credit card required
- Cancel anytime with one click
Why this matters for cafes
Popular with teams like yours
Splitting the week's tip jar
Three baristas share a $240 tip jar. Hourvy's Split pooled tips tool divides it by the hours each one worked in the pay period and adds each share to their pay as a tip.
| Barista | Hours this pay period | Share of hours | Tip share |
|---|---|---|---|
| Opener | 20 h | 50% | $120.00 |
| Mid shift | 15 h | 37.5% | $90.00 |
| Weekend cover | 5 h | 12.5% | $30.00 |
Three steps. No spreadsheets.
Workers clock in
Each worker gets a free login and clocks in and out from their own phone, or at a shared tablet kiosk with their PIN. Or skip that and log hours for them yourself. No hardware to buy.
Hours & pay calculate automatically
Hourvy subtracts breaks, applies your overtime rules, adds tips and bonuses, and shows exactly what each worker is owed.
You mark it paid
Pay however you already do (cash, transfer, check or your payroll provider), then log it so balances stay accurate. Export to Gusto, QuickBooks, Xero or ADP in one click.
Simple enough for anyone to use — no training required.
$1 per active seat / month
Each worker, each manager and you are one seat. No base fee, no per-location fee, every feature included. 30-day free trial, no card.
Founding rate, locked in for life.
Time tracking for Cafes & Coffee Shops: questions
Do baristas need to download an app to clock in?
No. Baristas clock in from their phone's web browser, and can add Hourvy to their home screen so it opens like an app. If you'd rather use one device by the register, switch on the kiosk: each barista taps their name and enters a 4 to 6 digit PIN.
How do I split the tip jar?
Open a draft pay period and use Split pooled tips. Enter the total and Hourvy divides it between everyone with hours in that pay period, in proportion to the hours they worked, and adds each share to their pay as a tip. To give tips to one person only, add a tip to that worker instead.
Can a barista who also works as shift lead get two pay rates?
Yes. Switch on Roles & pay rates, create roles such as Barista and Shift lead with a default hourly rate, and give a worker their own rate for a role if needed. A worker with more than one role picks one when they clock in, and that shift is paid at that rate.
Do split shifts and early openings work?
Yes. Workers can clock in and out more than once a day, and each shift is recorded on its own. If you use daily overtime, all of a worker's shifts that day count toward it together.
Can I make sure long shifts include a break?
Yes. With break and rest rules switched on, you set a minimum break for long shifts, for example 30 minutes on shifts over 5 hours. Shifts that miss it get a badge on Time Logs and you get an email alert. Hourvy flags the breach but never changes pay.
Is there really no monthly base fee or minimum charge?
Zero base fees, zero minimums. You pay only for active seats: each worker, each manager and you, the owner. A team of 4 workers plus you is 5 seats, so $5 a month. No setup, admin or cancellation fees.
What counts as a seat for billing?
A seat is every active person on your account: each active worker, each manager and the owner. You're billed for the most seats you had during the month, so someone active for 1 day or all 30 costs the same flat seat price for that month. It's based on their active status, not how many shifts they logged.
What happens when my 30-day free trial ends?
Because we don't ask for a credit card to start your trial, you'll never be charged automatically. Near the end of your 30 days we'll remind you to add a payment method if you want to keep using Hourvy. If you decide it's not for you, your account simply pauses. No cancellation calls needed.